Supplier Link (sLink) is the electronic interface between Fieldpine Retail and Suppliers. This page outlines technical requirements and abilities for suppliers that have been asked if a connection via Supplier Link is possible.
This page is primarily a technical description for IT staff who may be investigating how this works. If you are a small supplier without electronic systems beyond email, most of this page will not apply.
What Supplier Link Does
- Allow Suppliers to submit Pricebooks to Retailers, in a way that the retailer can automatically process
- Enables the Retailer to send Purchase Orders to the supplier in a variety of electronic formats
- Optional supplier acknowledgement
- Allows the suppliers to send Advanced Shipping Notifications (ASN) and/or invoices to the retailer
- Allows retailers to send sales and current stock information to suppliers
Not all retailers enable all features. Pricebooks, Purchase Orders and Shipping notifications are the most common requirements
Once configured, these connections between your systems can be very fast, you may receive a purchase order seconds after the retailer has released it to you. Of course this all depends on how systems are connecting and several other factors.
How Fieldpine Works at the Retailer
The Fieldpine system at most retailers is a protected in house service sitting behind their firewalls. It is not typically hosted on internet cloud servers, although is in some cases.
In store, retailers are able to use PCs or wireless devices to view and interact with their system. Stores and Head Office are able to create purchase orders, and when these are authorised they can be sent to suppliers.
Often, the Retailers servers are able to also read inbound emails, or check internet sites. However, it is highly unlikely that you can externally connect into the Retailer system directly due to security restrictions
To cater for the wide variety of potential interfaces to suppliers, the system has a number of configuration levers for common techniques. Advanced suppliers with EDI systems can be supported by custom interfaces. Fieldpine prefer that custom interfaces are supplier focused and not specifically for just one retailer (ie we want to use the same interface at different retailers)
The Fieldpine retail system is a Point of Sale, stock and customer management and warehouse control. It is not a finanical accounting system beyond retail stock.
How we can communicate to you automatically
- HTTP or HTTPS to internet sites
- FTP to internet sites
- Email inbound and outbound (if configured by Retailer) Email is fixed documents, not free form text.
- Native TCP sockets (advanced)
- Place on Website for you to download
Authentication can be problematic depending on your requirements. Most retailers are behind firewalls so OAuth schemes may not be available
Formats we can Send
- XLSX (Excel)
- CSV and variants
- Microsoft Word (rarely used)
- Adobe PDF
Formats we can Receive
- Preferred. Microsoft Excel in XLSX format
- Preferred. XML in a simple stateless protocol.
- Preferred. CSV
- Microsoft Word
- PDF documents. (Note 1)
- High quality photographs and images (Note 1)
If you have other requirements or options, please contact Fieldpine via your retailer as more options may be possible.
Pricebooks and Pricelists (Supplier to Retailer)
- Your code for the item
- Your description of the item
- Price Each (if can be purchased individually)
- Outer size
- Outer Price
- Retail item barcode
- Minimum order quantity (in retail units, not outers)
- Weight of single item (grams)
- Country of Origin
- Anything else of interest...
This is an example of a complex and fully completed pricebook. It shows the same product in different order quantities
|Product Code||Description||Barcode||Outer Quantity||Outer Cost Price||CanSplit||Unit Size|
For more in depth information on pricebooks, please see the page pricebooks.htm
Purchase Orders (Retailer to Supplier)
We are able to send you one line per order line. The information for each product will include your code, quantity (retail units or outers), price etc. The system can be configured to send whatever columns you require, but changes on running systems can take some time to implement.
The order will include header information, such as purchase order number, delivery address, comments and other information
We prefer to send orders in retail units, even though we are aware of the outer sizing. However we can send in outer codes and outer quantities if you prefer.
If you allow orders for split outers, do you want one order line or two? Outer size is 8. Retailer orders 10 - is this 1 order line for 10 units, or two order lines, one of 1x8 and another of 2x1.
Shipping Notification (Retailer to Supplier)
We require the purchase order number and details of which items and quantities are being shipped. This information is used by the retailer to speed up receipt of goods. If you do not have ASNs directly in your system, you can send itemised invoices instead.
If your website has bulk options however, such as upload Spreadsheet with order, and the developers have documented this API / end point, then we may be able to use that
The retailer may also have an email address for the computer, so you can email pricelists, invoices etc directly to the computer and the retail system will process them. You should continue to send them to your contacts as well, cc-ing the computer is simply saving some time at the retailer. Note inbound email requires the retailer to authorise you, it is not enabled by default
Technically we can send to any HTTP form. If you have a Meetu4 account then we can also upload your orders there for your reference.